The Housing Authority of the City of McAllen, Texas, requests proposal and statements of qualifications from individuals or firms interested in performing professional architectural and engineering services for new construction and modernization work related to US Department of Housing and Urban Development and Texas Department of Housing and Community Affairs funded programs.
Proposers may obtain proposal documents beginning September 21, 2020 during regular hours from McAllen Housing Authority Main office, 2301 Jasmine Avenue, McAllen Texas or by downloading the scope of work below.
Proposals need be addressed to Mr. Rodolfo "Rudy" Ramirez, Executive Director, and received at the Housing Authority Main Office, located at 2301 Jasmine Avenue, McAllen, Texas 78501 no later than 3:00 PM local time on Thursday, October 22, 2020.
Housing Authority of the City of McAllen, Texas Solicitation for Architectural/Engineering Services RFQ-A&E 2020 - 01
The Housing Authority of the City of McAllen, Texas (the Housing Authority), requests proposal and statement of qualification from individuals or firms interested in performing professional architectural and engineering (A/E) services for new construction and/or modernization work that may related to US Department of Housing and Urban Development (HUD) and/or Texas Department of Housing and Community Affairs (TDHCA) funded programs. Proposals need be addressed to Mr. Rodolfo "Rudy" Ramirez, Executive Director, and received at the Housing Authority Main Office, located at 2301 Jasmine Avenue, McAllen, Texas 78501 no later than 3:00 PM local time on Thursday, October 22, 2020.
Introduction and Scope of Work
The Housing Authority of the City of McAllen (HACM) is soliciting a request for qualifications from Architectural Engineering consultants who are experienced in preparing HUD and TDHCA regulated new development construction planning, design, construction and bidding documents. In addition experience with HUD modernization projects funded through Capital Fund Subsidy.
The HACM owns and operates multiple multi-family apartment complexes and aggressively searches for opportunities to expand its affordable housing stock through purchase of existing units within the community or through new construction.
A & E Service includes but not limited to; Prepare Site Design, Construction or Modernization Documents, Bidding and Construction Administration. The following work may be assigned to the consultant selected by this RFQ:
HACM evaluation team will review submitted proposal and statement of qualifications and verify references. The submittal with the highest score will be recommended for award. If at the conclusion of the evaluation it is determined to be in the best interest of the HACM, an interview may be conducted of the top three (3) scorers.
Contract negotiation will be conducted with the top-ranked firm, if an acceptable arrangement cannot be made, negotiations will take place with the second-ranked firm.
Length of Contractual Agreement
This contract will be for a period of two (2) years with the option of a two (2) year renewal or the finalization of any ongoing A & E projects for which a Task Order has been issued previously. Total contractual agreement is not to exceed five (5) years. The successful proposer will be expected to execute a standard USDHUD "Model Form of Agreement between Owner and Design Professional (form HUD-51915)" and HACM Performance Contract.
The HACM reserves the right to cancel award of the contract any time before the execution of this contract by both parties if cancellation is deemed to be in the HACM's best interest. In no event shall the HACM have any liability for the cancellation of award. The proposer assumes the sole risk and responsibility for all expenses connected with the preparation of its qualification statement.
Any proposer requiring clarification of the information or protesting any provision herein must submit questions/protests or comments in writing to:
Mr. Rodolfo "Rudy" Ramirez, Executive Director The Housing Authority of the City of McAllen 2301 Jasmine Avenue, McAllen Texas 78501
Any Addenda to this RFQ will be posted on HACM website. Such Addenda shall have the same binding effect as though contained in the main body of the Request for Qualifications. Oral instructions or information concerning the specifications of the project given by HACM managers, employees, or agents to prospective proposers shall not bind the HACM. All addenda shall be issued not less than ten (10) days prior to submittal deadline.
Rejection of Proposals
The HACM reserves the right to reject any or all responses to the Request for Qualifications for just cause and to waive any informality in the submission process if it be in the best interest to do so.
In case of any doubt or differences of opinions as to the items or service to be furnished hereunder, or the interpretation of the provisions of the RFQ, the decision of the HACM shall be final and binding upon all parties.
Evaluation of Submitted Proposals
The proposals will be evaluated based on the following factors:
Maximum points available: 100
A proposer, submitting an RFQ hereby certifies that no officer, agent, or employee of HACM has a pecuniary interest in the Proposal; that the Proposal is made in good faith without fraud, collusion, or connection of any kind with any other Proposer; the Proposer is competing solely in its own behalf without connection with, or obligation to, any undisclosed person or firm.
Clarification of Submittals
HACM or its agent reserves the right to obtain clarification of any point in a firm's proposal or to obtain additional information necessary to properly evaluate a particular proposal. Failure of a proposer to respond to such requests for additional information or clarification could result in rejection of that firm's proposal.
Provide certified statement that the individual and/or firm is not debarred, suspended, or otherwise prohibited from professional practice by any Federal, State or local governing agencies.
The consulting firm and / or contractor shall procure and maintain for the duration of the contract, insurance for Errors and Omissions, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. There shall be no cancellation, material change, potential exhaustion of aggregate limits or intent not to renew insurance coverage without providing thirty (30) day written notice from the Contractor or it's insurer to HACM. Contractor shall commence no work under this agreement until all insurance requirements have been met. If any of the referenced insurance is due to expire before the completion of the work, Contractor will renew or replace such insurance coverage and provide HACM with certificate of insurance coverage showing compliance with this provision prior to such expiration.
Advertisements: September 20, 2020 & September 27, 2020
Proposal Due: 3:00 p.m. Thursday, October 22, 2020 Proposal Evaluation: Late October/Early November 2020 Commission Action/Award: Regular Meeting, November 19, 2020
Note: Proposal evaluation and award dates may change if necessary.